Designated Employer Representative Training

To properly administer the Drug Free Workplace Program, each signatory contractor must designate an employer representative. The Designated Employer Representative (DER) can be a:

• Safety director
• Human resources personnel
• Manager, or
• Any other responsible person trusted with confidential information.

BDA’s years of experience can help your organization to implement and maintain a viable drug testing program. The company’s principals are Peter Bensinger, who served as administrator of the Drug Enforcement Administration, and Dr. Robert DuPont, the founding Director of the National Institute on Drug Abuse.

DER responsibilities include:

BDA’s drug testing management provides high quality, convenient drug testing. Our full service third party administration and specific drug testing management allows you to focus on your organization’s core operations. Services include:

Initial or Start-Up Testing
Random Drug Testing
Check on the Member in Good Standing Status of Employees
Member NOT in Good Standing
Member Assistance Program
Recordkeeping

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The DER will be responsible for distributing a Test Authorization Form to every existing union employee for his or her initial drug test.

The distribution of Test Authorization Forms for initial testing does not need to be confidential and is not as time sensitive as other reasons for notification. It is important, however, to make sure that each person is aware of his/her need to test within the start-up period.

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The DER will receive notice of employees selected for random drug testing from the Plan Manager and will need to respond. Following is the random drug testing process:

1. You will be sent notification of random selections by an email from the Plan Manager.
2. The person(s) selected for a random test need to be notified of their need to test as soon as possible.
3. If a person selected for a random test is no longer working for you, immediately (same day of receipt) reply to the Plan Manager’s email with this response.
4. Random notices are spread throughout the month; you may receive more than one notice of selections within a month.
5. Notice of a random selection must be given to an employee in such a manner that you can document the date and time the person was notified. Usually, this is noted on the Test Authorization Form.

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The DER will access the employee database to confirm the Good Standing status of employees.
The DER must always check the status on new hires.

The DER must check the status on current employees after you have sent them for a drug test. Information regarding a test is usually available within 24-48 hours.

Information is available at www.everitest.net/BDA. A username and password will be provided to you once you have registered as your company’s DER.

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Any member who is not in Good Standing with the Program must be immediately removed for their duties.

An employee may not be in good standing for any of the following reasons:

1. They have refused to take a test. This includes: a person not taking a test within the time allowed following notification; a person not staying at a collection facility to finish the collection process once it has begun; a person not cooperating with collection site personnel.
2. A positive drug or alcohol test.
3. Non-compliance with recommended treatment following a refusal to test or a positive drug or alcohol test.

The DER will receive phone calls and/or emails from the Plan Manager regarding employees who are not in good standing with the Program.

The Program’s success is dependent on timely and confidential communication between you and the Plan Manager.

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Any member who has failed or refused a drug or alcohol test will be referred to the Member Assistance Program (MAP) by the Plan Manager.

A member must participate in any treatment recommended by the MAP before they can return to work.
A member must pass a Return to Duty drug test before they can go back to work.

After returning to work, the member may be subject to follow-up testing as recommended by the MAP.

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Maintain all information in a confidential manner, sharing with management on a need-to-know basis.

Keep Drug Free Workplace records separate from other personnel records.

Click here to register as your company's DER contact.

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